With security issues, more hybrid or virtual meetings and the rising use of paperless formats for board meetings numerous organizations are looking into board portal software. But not all tools are made equal. A variety of features can make the difference between an effective implementation and one that is less efficient, or even causes unexpected issues.
The primary purpose of a board portal is to provide timely and clear access to information. Evaluate how different products and user interfaces will be easy for your board members considering their day-in, day out, real-time board activity. Consider the benefits you can provide mobile directors, such as tablets and offline access, or support for remote approvals.
The majority of board members and secretaries have a limited amount of time, so they require tools that are easy to use and help save time. Find board management systems that have features that eliminate the need to reprint or scanning physical documents. For example, e-Signature capabilities make it easier to sign and distributing hard copies of documents, in line with sustainability goals while allowing for more efficient and secure transmission of sensitive information.
Pricing is a crucial factor when choosing the right board portal for your business. Be sure to inquire about the various editions available and be aware of any extra costs for administrators and committees and training, as well as the amount of storage of data. Also consider how long a product has been on the market and whether it has been evaluated by other organizations in the same field as you, for stability and longevity.
